Landscaping Invoice Template
Create professional landscaping invoices in under 60 seconds. Download free templates or use Pronto Invoice's mobile app. Get paid faster on every job.
Download Free Landscaping Invoice Template
Get Your Free Landscaping Invoice Template
Download in your preferred format. Customize with your logo, colors, and business details. Start invoicing professionally in minutes.
Microsoft Word
Easy to customize, add your logo
Microsoft Excel
Auto-calculate totals and taxes
Landscaping Invoice Template Variations
Choose from multiple professional designs. Customize colors, add your logo, and make it yours.
Bold
Bold and branded design
Artistic
Artistic accent design
Classic
Professional classic style
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You just finished a spring cleanup on a property with three acres of mulch beds, overgrown shrub borders, and a lawn that needs its first mow of the season. Your crew worked six hours, used 15 cubic yards of mulch, and hauled away two truckloads of debris. The property manager wants an invoice before you move to the next property.
Landscaping invoicing challenges are unique. You manage recurring weekly mowing clients alongside one-time hardscape installations. Materials range from bulk mulch priced by the yard to individual plants with nursery markup. Seasonal cash flow swings between spring rushes and winter slowdowns. And many clients own multiple properties with different service schedules at each location.
We’ve created free landscaping invoice templates and this comprehensive guide to help landscape professionals bill accurately, track recurring revenue, and get paid faster.
What You’ll Find on This Page
- Free downloadable landscaping invoice templates (PDF, Word, Excel, Google Docs)
- Essential fields every landscaping invoice needs
- Materials pricing, square footage calculations, and recurring billing best practices
- Seasonal invoicing strategies for managing cash flow
Download Free Landscaping Invoice Templates
Get started immediately with our professionally designed landscaping invoice templates. Excel and Google Sheets templates include built-in formulas for automatic materials markup calculations, square footage pricing, recurring service totals, and seasonal pricing adjustments.
What to Include in a Landscaping Invoice
A professional landscaping invoice requires specific details that generic invoicing software often overlooks. Your clients need clear documentation of services performed, materials used, and property-specific information.
Landscaping-Specific Fields to Include
Property/Service Address - The service address frequently differs from the billing address. Property managers may handle billing for dozens of locations. Always include both billing and property addresses.
Materials List with Quantities and Markup - Itemize materials separately from labor: type, quantity (cubic yards, flats, linear feet), unit cost, and extended price. Standard markup ranges 15-35%.
Service Area/Square Footage - Document the service area when relevant: “Lawn treatment - 12,500 sq ft” or “Sod installation - 2,400 sq ft.”
Recurring Service Schedule - Indicate the service schedule and billing frequency. Reference contract terms or service agreements by number.
Seasonal Service Notes - Reflect seasonal services clearly: “Spring cleanup - debris removal, bed edging, mulch installation.”
Understanding Landscaping Industry Invoicing
The U.S. landscaping services industry generates over $130 billion in annual revenue, employing more than 1.2 million workers across approximately 600,000 businesses.
Landscaping’s seasonal nature creates cash flow challenges that professional invoicing helps address. Strong invoicing practices during busy seasons—collecting payments promptly, tracking receivables—funds operations during slow periods.
Recurring client relationships are the foundation of sustainable landscaping businesses. Managing 40, 60, or 100 recurring clients requires systematic invoicing to prevent revenue leaks.
Create Landscaping Invoices in Under 60 Seconds
Pronto Invoice’s mobile-first app is designed for landscape professionals who need to invoice from job sites and anywhere signal is unreliable.
5-Step Invoice Creation - Select client, add services and materials, set payment details, add property information, and send. Finish a spring cleanup, create the invoice in your truck before driving to the next location.
Works Offline - Invoice from large estate properties, rural acreages, and commercial sites where signal is weak. Everything syncs when you reconnect.
Landscaping-Specific Features - Recurring invoice templates, property and client management, materials markup calculations, photo attachments, square footage tracking, and seasonal service categories.
Get Paid Faster - Accept credit cards, ACH transfers, and digital payments directly from your invoice. Faster payments mean healthier cash flow during seasonal revenue swings.
Landscaping Invoicing Best Practices
Invoice Immediately After Each Visit
Send invoices the same day you complete work. Immediate invoicing ensures you capture all billable items while the work is fresh.
Use Property Address for Multi-Property Clients
Always include the specific property address where services were performed, separate from the client's billing address.
Separate Materials and Labor Clearly
Itemize materials and labor separately. This supports accurate tax calculations and helps clients understand pricing.
Set Up Recurring Invoices for Maintenance
For weekly mowing and regular maintenance clients, use recurring invoice templates or automated billing to reduce admin time.
Include Photos of Completed Work
Attach before-and-after photos to invoices, especially for project work. Photos document value and reduce disputes.
Frequently Asked Questions
A professional landscaping invoice should include your business info and license numbers, client billing and property addresses, invoice number and date, detailed line items for services, materials with quantities and pricing, equipment and disposal fees, pricing summary with totals, tax amounts, payment terms, and service contract references for recurring clients.
Lawn mowing is typically priced per visit ($35-75 for residential). Commercial contracts often price per square foot annually. Design-build projects use materials markup (15-35%) plus labor ($50-100+ per hour). Treatment applications price by square footage.
Options include invoicing after each visit, consolidated weekly/bi-weekly invoices, monthly summaries, or seasonal contracts with monthly payments. Document service frequency on each invoice and consider offering autopay options.
Related Invoice Templates
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This guide is for informational purposes only and does not constitute legal or tax advice.