Painting Invoice Template
Download free painting invoice templates for PDF, Word & Excel. Create professional invoices in 60 seconds with job tracking.
Download Free Painting Invoice Template
Get Your Free Painting Invoice Template
Download in your preferred format. Customize with your logo, colors, and business details. Start invoicing professionally in minutes.
Microsoft Word
Easy to customize, add your logo
Microsoft Excel
Auto-calculate totals and taxes
Painting Invoice Template Variations
Choose from multiple professional designs. Customize colors, add your logo, and make it yours.
Bold
Bold and branded design
Classic
Professional classic design
Modern
Modern clean design
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You just finished a three-day interior repaint at a client’s home. The walls look flawless, the trim is crisp, and the homeowner is thrilled with the color transformation. Now comes the moment that determines whether you wait weeks for payment or collect what you’re owed today. With painting jobs averaging $3,500 for interior work and $4,000+ for exteriors, chasing payments directly impacts your cash flow.
Painting contractors face unique invoicing challenges. Large projects require deposits before ordering paint, multi-day jobs need progress payments, and commercial work often involves change orders when clients upgrade finishes mid-project. Professional invoicing documents your deposit payments, tracks color codes for warranty purposes, itemizes prep work, and creates the paper trail you need when disputes arise.
We’ve created free painting invoice templates and this comprehensive guide to help you invoice like a professional contractor. Download our templates or use Pronto Invoice to create detailed estimates and invoices on-site in under 60 seconds.
What You’ll Find on This Page
- Free downloadable painting invoice templates (PDF, Word, Excel, Google Docs)
- Complete list of what every painting invoice must include
- Industry overview and common pricing models
- Best practices for deposits, progress payments, and getting paid faster
Download Free Painting Invoice Templates
Choose your preferred format and start invoicing immediately. Each template includes painting-specific fields for job site addresses, paint specifications, surface area calculations, and separate sections for prep work, materials, and labor.
What to Include on a Painting Invoice
A professional painting invoice needs to address painting-specific requirements—detailed color specifications, surface preparation documentation, and the distinction between job site and billing addresses.
Painting-Specific Fields Explained
Job Site Address - Painting contractors regularly work for property managers and general contractors where billing differs from work location. Always document both addresses.
Paint and Materials Breakdown - Document every paint product: manufacturer, product line, color name and code, finish type, and quantity. This protects you from disputes and helps clients with future touch-ups.
Surface Area and Square Footage - Document square footage covered by surface type. This justifies pricing and creates records for future estimating accuracy.
Prep Work Documentation - Detail all prep work: pressure washing, scraping, sanding, filling, caulking, priming, masking. Make this work visible to justify your pricing versus competitors who skip preparation.
Color Specifications - Create a color schedule listing each room with specific colors and finishes. This prevents disputes and serves as a warranty reference.
Understanding the Painting Contractor Industry
The painting contractor industry represents over $45 billion annually in the United States, with more than 300,000 painting businesses operating nationwide. Unlike some trades requiring extensive licensing, painting has relatively low barriers to entry—making professional operations and documentation even more important for differentiation.
Professional invoicing positions you with legitimate businesses rather than weekend warriors. Documented color specifications prevent disputes. Itemized prep work justifies pricing. Clear change order terms establish expectations before scope creep destroys margins.
Create Painting Invoices in Under 60 Seconds
Pronto Invoice was built for painting contractors. Create estimates during the walkthrough, convert to invoices when complete, and collect payment before leaving.
5-Step Promise - Select client, add line items with paint specs, enter payment details with deposits applied, add job info, and send. Under sixty seconds.
Works Offline - Painting contractors work in new construction without power and commercial buildings with restricted networks. Pronto Invoice works completely offline and syncs when connectivity returns.
Painting-Specific Features - Deposit and progress payment tracking, materials and labor itemization, photo attachments, color specification notes, professional templates, and saved items library.
Get Paid Faster - Send invoices with embedded payment links. Clients pay with one tap. Funds reach your account in 1-2 business days—better cash flow to purchase materials for the next project.
Painting Invoicing Best Practices
Collect Deposits Before Starting
On jobs over $1,000, collect 25-50% as deposit before purchasing paint and supplies. This covers materials and demonstrates client commitment.
Document Paint Colors and Specs
Create a detailed color schedule with manufacturer, color code, and finish type. This protects against disputes and helps clients with future touch-ups.
Separate Prep, Materials, and Labor
Break invoices into clear categories to help clients understand pricing and demonstrate the value of proper surface preparation.
Include Before and After Photos
Attach photos documenting the transformation. This protects against disputes and provides portfolio material for future bids.
Keep Records of Change Orders
Document every scope change in writing before performing additional work. Show original scope, each change order, and revised total on the invoice.
Frequently Asked Questions
A complete painting invoice includes your business and license info, client billing and job site addresses, itemized materials with paint specs (brand, color codes, finish), surface prep performed, square footage, labor, deposits applied, taxes, payment terms, warranty terms, and touch-up policy.
Per-square-foot pricing is most common for walls ($2-6/sq ft). Trim, doors, and windows are often priced per unit ($25-75 per door). Cabinets are priced by linear foot. Some painters use room rates for standard-sized rooms.
For projects under $1,000, no deposit or small materials deposit. For $1,000-5,000, collect 25-50% deposit. For larger projects, consider three payments: 33% deposit, 33% at midpoint, 34% upon completion.
Related Invoice Templates
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This guide is for informational purposes only and does not constitute legal or tax advice.