Tree Service Invoice Template

Your crew just brought down a 90-foot oak threatening a homeowner’s garage. The bucket truck is loaded, the chipper is full, and 12 cubic yards of debris need hauling to the disposal site. The homeowner wants an invoice before you leave, but you are standing in their backyard with sawdust on your clothes and no cell signal because the property backs up to 40 acres of woodland. Tomorrow you have three emergency storm damage calls from last night’s weather, and those customers will need documentation for their insurance claims.

Tree service invoicing presents challenges unique to the industry. Jobs range from routine crown trimming to emergency hazard tree removal during storms. You are pricing work by the tree, by the hour, by diameter at breast height (DBH), or by project complexity. Stump grinding is sometimes included, sometimes a separate line item. Debris hauling costs vary based on distance to the disposal site. Many jobs happen on rural properties where cell coverage is unreliable.

Inadequate invoicing costs tree service companies money and creates liability exposure. When a homeowner disputes what was included in the job scope, unclear invoices leave you without documentation. When an insurance adjuster needs proof of emergency storm work, incomplete records delay payment.

What to Include in a Tree Service Invoice

A professional tree service invoice requires specific documentation that generic invoicing software overlooks. Your clients need clear records of work performed, trees serviced, and job site details. For insurance claims and liability protection, your invoices serve as legal documentation.

Required Sections for Tree Service Invoices

Tree Service-Specific Fields

Job Site Address

The job site address is critical documentation. For rural properties without standard addresses, include GPS coordinates, lot numbers, or detailed location descriptions. Never rely solely on the billing address; document the actual work location separately.

Service Type Breakdown

Tree service encompasses distinct work categories: full tree removal, selective branch removal, crown reduction, crown thinning, deadwooding, vista pruning, hazard tree assessment, stump grinding, or emergency response. Each should be itemized separately.

Tree and Debris Details

Document trees serviced: species, size by DBH (diameter at breast height, measured 4.5 feet above ground), height estimate, and hazard designation. Include debris volume estimates for hauling documentation.

Equipment Used

Document significant equipment: bucket truck, crane, chipper, stump grinder, aerial lift, or specialty rigging. This justifies pricing and supports maintenance tracking.

Understanding Tree Service Industry Invoicing

Industry Overview

The U.S. tree care industry generates over $20 billion in annual revenue. This industry encompasses residential tree care, commercial property maintenance, municipal forestry, utility line clearance, emergency storm response, and land clearing services.

Professional credentials matter. The International Society of Arboriculture (ISA) certifies arborists through rigorous testing. Many states require contractor licensing. Insurance requirements are substantial because tree work is among the most dangerous occupations.

Why Professional Invoicing Matters

Tree service invoicing serves purposes beyond payment collection. Your invoices become liability documentation—when a tree falls months after your crew trimmed it, your invoice proves the scope of work.

Insurance claims require detailed documentation. Homeowners filing claims for storm damage removal need invoices showing emergency work performed. Incomplete invoices delay payment.

Create Tree Service Invoices in Under 60 Seconds

Pronto Invoice’s mobile-first app is designed for tree service professionals who need to invoice from rural properties and anywhere cell signal is unreliable.

Built for Tree Service Professionals

5-Step Invoice Creation

Create professional invoices in 5 simple steps—select client, add services, set payment details, add job site information, review and send. Finish a removal job, create the invoice in your truck, and collect payment before driving to your next call.

Works Offline

Invoice from rural properties and remote locations where cell coverage does not exist. Create invoices, attach photos, document job details. Everything syncs automatically when you reconnect.

Tree Service-Specific Features

• Per-tree itemization with DBH and species documentation
• Emergency storm work pricing and priority invoicing
• Stump grinding add-on templates
• Photo documentation attached directly to invoices
• Equipment tracking for crane, bucket truck, chipper usage
• Debris hauling calculations by volume

Get Paid Faster

Accept credit cards, ACH transfers, and digital payments directly from your invoice. Collect payment at the job site—no waiting for checks or chasing invoices for weeks.