Pronto Invoice

Free Freelance Invoice Generator. No Sign-Up.

Free. No sign-up. No watermark.

Pick a style
INVOICE
Prepared for your client
From
Bill to
DescriptionQtyRateAmount
—
—
—
—
—
Settings
Tax
Discount
Subtotal$0.00
Total$0.00 USD

How you get paid

Printed on your invoice. Pronto Invoice doesn’t process these payments.

Needs a free Pronto Invoice account and a Stripe account. Pronto Invoice takes no fee; Stripe's fees apply. Card payment works on invoices you send, not on downloaded PDFs.

Like what you see? Pick a style and color in the preview.
Freelance invoicing

What belongs on a freelance invoice

The person who pays your invoice often never saw the work: an accounts payable inbox, a finance lead, a founder paying between meetings. Whether you write, design, code or run someone’s calendar, a freelance invoice has to explain itself well enough to clear on the first pass.

Bill freelance work the way you priced it

A flat project fee can be a single line, with the deliverables named in its details. Hourly work goes in as hours at your rate (quantity 12.5 works), with dates and tasks in the details. The generator doesn’t track time, so pull the hours from your own timer or timesheet. A retainer is one line per month with the period covered, say “Oct 1–31”, in the details; nothing bills on a schedule, so you make each month’s invoice yourself.

Invoice the deposit before you start

On project work, many freelancers ask for part of the fee up front, such as half, before opening the file. Send it as its own invoice marked “Deposit”. On the final invoice, bill only the balance and cite the deposit invoice number in Notes to client so nobody pays twice.

Make out-of-scope work visible

Extra revision rounds, rush turnaround and added pages belong on separate lines, not in a quietly higher project fee. When the client sees “Extra revision round (round 4)”, it matches the scope you agreed, and the next project is easier to quote.

Set the terms before the invoice is late

Choose Net 14 or Net 30 and the due date fills itself in. If your contract includes a late fee, repeat it in the terms so it prints on the PDF. A late fee usually needs to be agreed before the work starts, and some states limit late fees and interest, so check the rules where you work. List how you get paid, whether bank transfer, PayPal or check, so the client never has to ask.

Give the client’s AP team what it needs from a freelancer invoice

Turn on the business client toggle to add the company name and the contact who approved the work, and put their PO number in Notes to client. US clients usually ask for a W-9 before the first payment. Send it separately rather than printing your Social Security number on an invoice. Whether a client files a 1099 for you depends on how much and how they paid you; our self-employment tax guide covers what you owe either way.

Prefer a Word or Excel file? Get the free freelance invoice templates. Billing for other work? Use the free invoice generator.

Preview & download

Preview, then download

Hit Preview & Style to open a full-page, print-ready preview of your invoice. Switch the template style and brand color and watch the whole invoice retheme instantly — pick the look that fits your business, then download.

Invoice preview shown in the Bold Branded template style
The same invoice restyled — Bold Branded.
  • Build & preview free — design your whole invoice before you share anything.
  • Download the PDF free. No sign-up, no watermark.
  • This browser remembers your business details and recent invoices, so the next one is quicker.
  • Works on any device — build and download from your phone on the job site or from your desk.
FAQ

Frequently Asked Questions

Quick answers on freelance invoicing and the generator.

Use one line for the work, set the quantity to your hours (decimals like 7.75 are fine) and the rate to your hourly price. List dates or tasks in the line details. The generator has no timer, so total your hours first.
Yes, as one line with the month covered in the details. The generator makes one invoice at a time and doesn’t send on a schedule, so create a new invoice each month and update the period and invoice number.
The generator has no PO field, so type it into Notes to client or the details of your first line. Many companies won’t pay an invoice without the PO they issued, so ask for it before you bill.
Usually, if the client agreed to it in your contract or proposal before the work started. Write the fee in the terms so it prints on every invoice. Some states limit late fees and interest, so check your state’s rules before setting the amount.
US clients usually request a W-9 before paying a new contractor, and use it for any 1099 they file. Send the W-9 directly rather than printing your Social Security number on an invoice. Reporting thresholds and rules change, so confirm current ones with the IRS or a tax professional.
No. Self-employed, freelancer and independent contractor invoices carry the same fields: your details, the client’s, numbered lines, a due date and how to pay. The sample rows cover the common ways freelancers bill, so price the one that fits and ignore the rest. Rows still at $0 don’t appear on the downloaded PDF.
Downloading needs no account. A free account lets Pronto Invoice send the invoice for you: we email it to your client, tell you when it's opened, and remind your client if it's unpaid. You can also let your client pay by card once you connect Stripe. Card payment works on invoices you send, not on downloaded PDFs.

Still have questions?

Contact our support team →

Ready to Send Your Freelance Invoice?

Free invoice generator. No credit card. Your draft saves as you type.

Start Your Free Invoice Now

Get Started Today

Start simplifying your business invoicing with Pronto Invoice. Download now and send your first professional invoice in minutes.

Download on the App Store Get it on Google Play
mockup preview