Pronto Invoice

Free Plumbing Invoice Generator. No Sign-Up.

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INVOICE
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DescriptionQtyRateAmount
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Subtotal$0.00
Total$0.00 USD

How you get paid

Printed on your invoice. Pronto Invoice doesn’t process these payments.

Needs a free Pronto Invoice account and a Stripe account. Pronto Invoice takes no fee; Stripe's fees apply. Card payment works on invoices you send, not on downloaded PDFs.

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Plumbing invoicing

What belongs on a plumbing invoice

Most plumbing calls start with water where it shouldn’t be, and the customer signs off on the work while they’re stressed. The plumber invoice is what they read once the floor is dry, so it has to explain the price, the parts and what you stand behind. Put the service address in Notes to client when it differs from the billing address, so the invoice ties to the right property.

Flat rate or time and materials, not both

Pick one pricing method per job and make it obvious. Flat-rate shops bill each task from their price book: “Drain clearing, kitchen line” at one fixed price, whether it took 25 minutes or 90. Time-and-materials jobs show labor as hours (quantity 2.5 at your hourly rate) plus each part on its own row. If your trip charge is waived once the customer approves the repair, say so in its line details.

Price the emergency call on its own line

A burst supply line at 11 pm on a Saturday costs more, and the customer knows it. Bill the after-hours or weekend premium as a separate surcharge row and write the call time in the details (“Called 11:40 pm Sat”). Folding it into a higher labor rate makes the invoice look padded and harder to defend.

Record model and serial numbers

Write the brand, model and serial number of every fixture you install into that line’s details: water heaters, disposals, toilets, faucets, sump pumps. The homeowner needs them to register the manufacturer warranty, and you need them when the same customer calls in three years about a leaking valve.

Itemize the water heater swap

A water heater replacement is rarely one line. List the heater (gallons, gas or electric), the expansion tank, pan, connectors and venting, haul-away of the old tank, and the permit if your jurisdiction requires one. Code-required parts vary by area: California, for example, requires new and replacement water heaters to be braced or strapped for earthquakes, and whether you need an expansion tank depends on local code and the home’s water system. Show any code-required part as its own line. The customer sees why the bill isn’t just the price of the tank.

Separate your warranty from the manufacturer’s

Your workmanship warranty covers your labor and connections; the manufacturer covers the product. Put your term in terms and conditions (for example “1 year on labor”) and say what voids it, such as customer-supplied fixtures. More billing habits are in the plumbing invoice guide.

Prefer a Word or Excel file? Get the free plumbing invoice templates. Billing for other work? Use the free invoice generator.

Preview & download

Preview, then download

Hit Preview & Style to open a full-page, print-ready preview of your invoice. Switch the template style and brand color and watch the whole invoice retheme instantly — pick the look that fits your business, then download.

Invoice preview shown in the Bold Branded template style
The same invoice restyled — Bold Branded.
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FAQ

Frequently Asked Questions

Quick answers on plumbing invoicing and the generator.

Show whichever method you quoted. Flat-rate jobs list each task at its fixed price. Time-and-materials jobs list labor as hours times your rate, using decimal quantities like 1.5, with each part on its own row.
Add a separate after-hours or weekend surcharge row and note the call time in its details. Keeping the premium visible tells the customer what the late call cost, instead of leaving them to guess why your labor rate looks high.
Usually, if you told the customer about it before the visit and they agreed to it. Whether you can collect comes down to what you disclosed, so put the trip charge on your quote or booking confirmation. Bill it as the only line and note in the details that the repair was quoted and declined. If you waive the trip charge when work is approved, say so on the line.
The heater with its brand, model, serial number, capacity and fuel type, then each extra part (expansion tank, pan, connectors, venting), haul-away of the old unit, the permit if one was pulled, and labor. Model and serial numbers let the customer register the manufacturer warranty.
Put it in terms and conditions: how long it lasts, that it covers your labor and connections, and what voids it, such as customer-supplied parts or later work by someone else. Note that the fixture itself carries the manufacturer’s warranty.
Your business name, license number if your state requires one, the customer and the service address, then each task or labor line, each part with its model number, any trip charge or after-hours surcharge, permit fees, the total and your payment terms. Sample rows you leave at $0, like the water heater row on a drain call, are dropped from the downloaded PDF.
Downloading needs no account. A free account lets Pronto Invoice send the invoice for you: we email it to your client, tell you when it's opened, and remind your client if it's unpaid. You can also let your client pay by card once you connect Stripe. Card payment works on invoices you send, not on downloaded PDFs.

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