Pronto Invoice

Free Roofing Invoice Generator. No Sign-Up.

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INVOICE
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Total$0.00 USD

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Printed on your invoice. Pronto Invoice doesn’t process these payments.

Needs a free Pronto Invoice account and a Stripe account. Pronto Invoice takes no fee; Stripe's fees apply. Card payment works on invoices you send, not on downloaded PDFs.

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Roofing invoicing

What belongs on a roofing invoice

A roofing invoice often has three readers: the homeowner, the insurance adjuster, and the shingle manufacturer if a warranty claim ever comes up. Bill in the units roofers actually measure in, and each of them can check your numbers on a repair or a full roof replacement.

Bill tear-off and install by the square

One square is 100 square feet of roof. Set the quantity to the squares you measured, waste included (say 28.5), and the rate to your per-square price. Keep tear-off and install on separate rows, and put the number of layers removed in the tear-off details, because a second layer of old shingles means more labor and more weight in the dumpster. Steep or high roofs get their own row, so the extra charge is visible.

Price decking before you see it

Nobody knows how much rotted plywood sits under the shingles until tear-off. Quote replacement as a unit price per 4×8 sheet, then bill the actual count on the final invoice, with a note like "9 sheets replaced, photos on file." The client agreed to the rate, so the quantity is the only thing that moves.

Match the insurance scope on claim jobs

On storm jobs, put the claim number and the property address in Notes to client and use the adjuster's line descriptions where you can. If you find damage the scope missed, bill the approved supplement as its own row instead of folding it into the original total. Rules on deductibles and contractor involvement in claims vary by state, so check yours before you talk money with the homeowner.

Show disposal and the permit

Dumpster rental, haul-off and landfill fees are real costs. Give them a row, and bill the permit at cost with the permit number in the details.

Name both roof warranties

The manufacturer covers the shingles; you cover the workmanship. Write both into terms, for example "Manufacturer warranty per product registration; workmanship warranty 5 years, this contractor," so nobody mixes them up when a leak shows up three winters later.

Take the deposit before the material order

Shingles, underlayment and drip edge get ordered days before the crew shows up. Within your state's deposit rules, send a deposit invoice first, then bill the balance on the final invoice and cite the deposit invoice number in the notes. The roofing invoice guide walks through payment schedules for bigger jobs.

Prefer a Word or Excel file? Get the free roofing invoice templates. Billing for other work? Use the free invoice generator.

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Preview, then download

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FAQ

Frequently Asked Questions

Quick answers on roofing invoicing and the generator.

Use one row per task. Set the quantity to the number of squares (100 square feet each, decimals allowed) and the rate to your price per square. The amount works itself out. Mention the waste factor and the number of layers in that row's details.
Quote a price per sheet in advance, then bill the actual number of sheets replaced as the quantity on the final invoice. A short note in the details, plus the photos you took, answers the question before the homeowner asks it.
Bill the homeowner, who is usually your client, and add the claim number and property address in Notes to client. Match the adjuster's scope line by line where you can, and put approved supplements on their own rows. How the insurer pays (one check, or several as the claim moves along) depends on the policy, so track what has come in and invoice the balance.
Don't assume you can. Several states, including Florida, Illinois, Oklahoma and South Dakota, restrict roofers from paying, waiving or rebating a homeowner's insurance deductible, and the penalties differ by state. Check your state's rules, and bill the full amount the homeowner owes.
The sample rows above are a starting point: tear-off and shingle install per square, decking per sheet, dumpster and disposal, and the permit. Add the property address and claim number in Notes to client, and put the shingle line, manufacturer warranty and your workmanship warranty in terms so they print on the PDF the homeowner keeps.
It varies by state and by job. California, for example, caps most home improvement down payments at $1,000 or 10% of the contract, whichever is less, and Illinois requires licensed roofers to hold the homeowner's payment in trust until materials are delivered or most of the work is done. Check your state's rules. Where they allow it, many roofers collect enough to cover the material order. The generator doesn't track deposits, so send a separate deposit invoice and subtract it on the final one.
Downloading needs no account. A free account lets Pronto Invoice send the invoice for you: we email it to your client, tell you when it's opened, and remind your client if it's unpaid. You can also let your client pay by card once you connect Stripe. Card payment works on invoices you send, not on downloaded PDFs.

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